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Xentros Light

New Hotel PMS with KSeF integration

Simple hotel management. Everything you need. Nothing you don’t.

Xentros Light is a modern, easy-to-use hotel PMS for small hotels, hostels, guesthouses, serviced apartments and holiday rentals.

Manage reservations, guests, room availability, payments and KSeF invoices from one connected platform.

Book a Demo Discover Xentros Light

One property. One system. Full control.

Demo Guesthouse⌄
▦ Room Calendar ◎ Guestbook ▣ Billing
Today July 2026
Occupancy 3/10 · 30% ▣ Today ＋ New Reservation
All Types Standard Room
Availability Confirmed Checked-in Pending Waitlist
Room no.
Room Mon27 Tue28 Wed29 Thu30 Fri31 Sat1 Sun2 Mon3
Standard Room
1250 zł / night
A Demo Guest A
2250 zł / night
B Demo Guest B C Demo Guest C
3250 zł / night
D Demo Guest D E Demo Guest E
4250 zł / night
F Demo Guest F
5250 zł / night
G Demo Guest G H Demo Guest H
6250 zł / night
I Demo Guest I J Demo Guest J
7250 zł / night
K Demo Guest K
8120 zł / night
L Demo Guest L

Built for smaller properties

Professional hotel software, without enterprise complexity.

Run the complete guest journey without switching between disconnected systems, spreadsheets or separate invoicing software.

Independent hotels Hostels Guesthouses Boutique properties Serviced apartments Holiday rentals Bed & breakfasts Short-term rentals

From five rooms to a growing accommodation business.

One complete hotel operation

Every essential workflow, connected.

Clear tools for the work your reception and management teams handle every day.

01

Reservations & Room Calendar

Create bookings, see availability, manage arrivals and prevent double bookings through one visual calendar.

  • Live occupancy overview
  • Fast reservation editing
  • Same-day room turnover
02

Guest Management

Keep guest profiles, contact details, previous stays and operational notes organised in one guestbook.

  • Fewer duplicate records
  • Faster, personal check-ins
  • Information where you need it
03

Fast Check-In & Check-Out

Connect the reservation, room status, charges and payment in one straightforward reception workflow.

  • Prepare upcoming arrivals
  • Add charges during the stay
  • Complete departures quickly
04

Billing & Guest Folios

Manage accommodation, services, VAT, deposits, payments and invoice documents directly inside the PMS.

  • Clear balance overview
  • Multiple payment methods
  • Printable and digital invoices

Built for hotels operating in Poland

Create KSeF invoices directly from your hotel system.

Complete the guest folio, prepare the invoice and send the required information through the integrated KSeF workflow — without re-entering the stay in another application.

  • Reduce manual invoice processing
  • Avoid entering the same information twice
  • Keep invoices connected to the guest stay
  • Lower the risk of invoicing mistakes
Guest folioDemo Stay · Room 204
Balance: 0.00 PLN
Accommodation1,420.00 PLN Breakfast180.00 PLN Payment received−1,600.00 PLN
Guest and billing data verified
Invoice workflow ready

Connected distribution

Channel Manager Connectivity

Keep supported booking channels and direct reservations together in one central availability overview.

Designed to be easy

Software your team can actually use

Clear navigation, fewer clicks and consistent workflows reduce training time at reception.

Secure access

Cloud-based hotel management

Work from authorised devices with centrally stored information and no complicated local installation.

From reservation to invoice

One workflow. One consistent data flow.

  1. 01Reservation
  2. 02Guest profile
  3. 03Check-in
  4. 04Guest folio
  5. 05Payment
  6. 06KSeF invoice
  7. 07Check-out
Less manual work Fewer mistakes Faster reception More time for guests

Why Xentros Light?

Made for hospitality. Sized for your property.

01

Hospitality first

Built around real hotel operations, not generic invoicing software.

02

Ideal for small properties

The functions you need without unnecessary enterprise complexity.

03

KSeF-ready workflows

Hotel billing and Polish e-invoicing connected to the stay.

04

One connected platform

Reservations, guests, rooms, payments and invoices in one system.

05

Easy for reception teams

Clear processes help employees work confidently with less training.

06

Built to grow

A strong foundation that can evolve with your property.

Replace the fragmented setup

Fewer systems. A simpler daily operation.

Traditional hotel operations often spread information across calendars, spreadsheets, invoice tools, channel updates and paper notes.

Booking calendarSpreadsheetsPaymentsInvoice appPaper notes
Xentros Light One connected hotel PMS

Frequently asked questions

Everything you need to know.

What is Xentros Light?

Xentros Light is a cloud-based hotel PMS for small hotels, hostels, guesthouses, serviced apartments, holiday rentals and other independent accommodation providers.

Is Xentros Light suitable for small hotels?

Yes. It provides professional reservation, guest, billing and invoicing workflows without the unnecessary complexity of a large enterprise PMS.

Does Xentros Light support KSeF?

Yes. It includes an integrated workflow for preparing and processing hotel invoices through Poland's Krajowy System e-Faktur, connected to the reservation, guest profile and folio.

Do I need separate KSeF invoicing software?

Xentros Light is designed to reduce that need by connecting hotel billing with the KSeF workflow inside the PMS. The final configuration may depend on your accounting processes and applicable legal requirements.

Can I manage reservations from Booking.com and other channels?

Xentros Light is designed to support channel management and connected booking workflows, allowing supported external and direct reservations to be managed centrally.

Is it suitable for hostels, guesthouses and Airbnb properties?

Yes. It can support hostels, guesthouses, boutique hotels, serviced apartments, holiday homes and professional short-term rental operators.

Is Xentros Light cloud-based?

Yes. It is accessible from authorised devices with an internet connection, without a complicated local server installation.

How can I see Xentros Light?

Request a personal demonstration and we will show you the complete workflow from reservation and check-in through billing, KSeF invoicing and check-out.

Book your Xentros Light demo

Tell us about your hotel

Share a few details and your preferred date. We will contact you to confirm the best time for your personal demonstration.

Product interest Xentros Light

What happens next? We review your request, agree on a time, and send your private Microsoft Teams invitation.
Hotel Information
Contact Person
General Manager, Hotel Owner, Operations Manager or Front Office Manager
Hotel Details
Demo
Additional Information
GDPR

Read how we process your information in our Privacy Policy.

We will contact you to confirm the date and time.